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Keeping a grant that has been awarded

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Attention almost always goes to the application. Yet a large part of the value is only determined afterwards: during delivery, when drawing down funds, in changes, cost delimitation and accountability. If hours and costs are not allocated cleanly, changes are not reported in time or documents are only gathered at the end, an award can still turn into a risk. In an audit, only what is traceably documented counts.

Heineken
UltiMaker
Coolblue
ABN AMRO
KPN
Vattenfall
PostNL
ProRail
NS
Jumbo
ANWB
Bynder
Universiteit Utrecht
Nedap
VDL
Gasunie
Fugro
Unit4
Zeeman
Basic-Fit

The problem: funding is secured during delivery

Funding is not only decided in the application. It is secured during delivery. Much of the risk only arises after the award: costs are allocated incorrectly, changes go unreported, documents are missing or reporting obligations are noticed too late. That does not always cause problems immediately, but it does at an interim audit or at the final accountability report. The cause is rarely unwillingness. Usually there is no clear division of responsibilities between management, the project team and the financial administration. That is exactly the gap we fill, with project controlling, accountability and audit-proof documentation throughout the entire funded period.

What is at stake

01

The amount paid out.

Clawback hits funds that have long been committed and invested.

02

Liquidity planning.

Clawback often arises at a point when the project has already been completed and nobody expects a further outflow of funds.

03

Access to future schemes.

Irregularities in accountability have effects well beyond the current project.

What this means for the other roles

Funding that might be clawed back is not a foundation for strategy. Audit-ready compliance turns public funding into a dependable part of the capital structure, one you can plan around and defend to a board or an investor without a hidden liability underneath it.

Compliance usually lands on the teams with the least time for it. We take on the documentation, the obligation tracking and the audit preparation, and we set clear roles so it does not depend on one person who happens to know how a programme works.

How we work

We do not treat compliance as follow-up work, but as an essential part of the funding strategy. The judgement that protects you is made by people. The aim is maximum public funding with minimum internal effort and the highest level of audit assurance.

Classify the work correctly.

In the application, costs are allocated cleanly and work packages structured so they can be traced. That has more impact on whether a claim survives an audit than anything else.

Translate the award into tasks.

Once approved, we convert conditions, deadlines and reporting obligations into specific tasks for the project team, finance and controlling.

Document the work as it happens.

During the funded period we handle drawdowns, cost separation and change reporting. Digital systems run in the background to track deadlines and identify gaps early.

Support the claim during an audit.

When an authority reviews a claim, we defend it with the documentation already in place.

Numbers you can hold us to

95%

Success rate

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Rather start with your industry?

Every industry has its own programmes, deadlines and priorities. Find funding along your sector rather than your objective.

FAQs about funding advisory

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It means that every cost item claimed can later be allocated unambiguously to an approved cost position, a project period and the designated purpose, with matching documents, time records and documentation. Not through reconstruction at the end, but continuously during delivery.

Audits can take place during the funded period, in longer-running projects in some schemes at roughly six-month intervals, and additionally at the final accountability report. The funding provider or another competent authority can also review later.

Clawback threatens above all where funds were not spent according to the designated purpose, conditions were not met or evidence is missing.

That depends on the scheme and the award decision. Documents, contracts, procurement files and project documentation often have to remain available for several years after the final accountability report. Tax or scheme-specific requirements can prescribe longer periods. The award decision itself is always the authoritative source.

No. The earlier we come in, the less has to be reconstructed, but documentation can also be reset halfway through the funded period. What matters is that costs, changes and documents are recorded continuously from that point on.

Usually three parties: the project team for content and time recording, the financial administration for documents and cost allocation, and management for changes to the project. Coordinating those three is exactly the gap we fill.

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