Funding is secured in the delivery, not the application

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Attention almost always sits with the application. But the value of the funding is decided afterwards. In day-to-day delivery, in drawdowns, changes, cost delimitation and evidence. The audit often comes considerably later, and by then only what is traceably documented counts.

The problem: the risks arise after the award

Costs are allocated incorrectly, changes go unreported, documents are missing or reporting duties are recognised too late.

The reason is rarely bad faith. More often there is no clear ownership between the application, the project team and finance.

What is at stake

The amount paid out.

Clawback reclaims funds you have already committed and spent.

Liquidity planning.

A repayment demand usually comes after the project is closed, when no further outflow is expected.

Access to future programmes.

Reporting irregularities can count against your next application.

What this means for the other roles

Funding that might be clawed back is not a foundation for strategy. Audit-ready compliance turns public funding into a dependable part of the capital structure, one you can plan around and defend to a board or an investor without a hidden liability underneath it.

Compliance usually lands on the teams with the least time for it. We take on the documentation, the obligation tracking and the audit preparation, and we set clear roles so it does not depend on one person who happens to know how a programme works.

How we work

We do not treat compliance as follow-up work, but as an essential part of the funding strategy. The judgement that protects you is made by people. The aim is maximum public funding with minimum internal effort and the highest level of audit assurance.

Classify the work correctly.

In the application, costs are allocated cleanly and work packages structured so they can be traced. That has more impact on whether a claim survives an audit than anything else.

Translate the award into tasks.

Once approved, we convert conditions, deadlines and reporting obligations into specific tasks for the project team, finance and controlling.

Document the work as it happens.

During the funded period we handle drawdowns, cost separation and change reporting. Digital systems run in the background to track deadlines and identify gaps early.

Support the claim during an audit.

When an authority reviews a claim, we defend it with the documentation already in place.

The people behind your application

Dr. ChristophSandhöfer

Consultant

Numbers you can hold us to

0.5^Billion

funding realized in 2025

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Resources & Insights

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I only need to supply the necessary documents and Ignite Group takes care of the rest. It gives us the freedom to focus on developing our technology and selling our products.

Eric Pellis Co-owner and Managing Director, INUTEQ

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Rather start with your industry?

Every industry has its own programmes, deadlines and priorities. Find funding along your sector rather than your objective.

FAQs about funding advisory

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Every cost claimed can later be allocated unambiguously to an approved cost position, a project period and the funded purpose, with matching documents, time records and evidence. Continuously during delivery, not through reconstruction at the end.

More than most teams expect. The award is not the finish line, and treating it as such is where most of that value disappears.

Audits can be routine, as part of the final report, or carried out later by the funding body or audit authorities. In longer projects, interim audits during the funded period are common.

Clawback is most likely where funds were not used for the designated purpose, conditions were not met, or evidence is missing.

That depends on the programme, the award decision and the applicable provisions. Retention often extends several years beyond the submission or audit of the final report. The award decision is always the authoritative source.

No. The earlier we get involved, the less has to be reconstructed, but documentation can also be reset mid-project. What matters is that costs, changes and documents are recorded continuously from that point on.

Usually three functions: the project team for content and time recording, finance for documents and cost allocation, and management for changes to the project. Coordinating those three is what we do.

Many customers come to us alongside their existing advisers. The difference lies in our specialisation: we understand how funding programmes work, and we manage the full lifecycle through to audit.

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Funding is secured in the delivery, not the application

The problem: the risks arise after the award